Why we collect and use pupil information

We collect and use pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989.  We also comply with Article 6(1)(c) and Article 9(2)(b) of the General Data Protection Regulation (GDPR).


We use the pupil data:

• to support pupil learning

• to monitor and report on pupil progress

• to provide appropriate pastoral care

• to assess the quality of our services

• to comply with the law regarding data sharing

• to support students as they decide what to do after leaving school 


Categories of pupil information that we collect, hold and share include:  

• Personal information (such as name, unique pupil number and contact details)

• Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)

• Attendance information (such as sessions attended, number of absences and absence reasons)

• National curriculum assessment results

• Special educational needs information

• Relevant medical information 


Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. 

In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this. In particular, parents, guardians and students do have the right to decline to provide information on pupil nationality and country of birth.


Storing pupil information

The school holds information electronically on our internal computer systems. In addition, the school also maintains hard copies of your education records which are stored securely and retained until you reach the age of 25, after which they are safely destroyed.

There are strict controls on who can see your information.  We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you stay safe and healthy or we are legally required to do so.  


Who do we share pupil information with?

We routinely share pupil information with:

• schools or colleges that the pupils attend after leaving us

• our local authority (Kent County Council) and their commissioned providers of local authority services

• the Department for Education (DfE) 

On occasion, we may also share very basic student information (name and year group) with educational software/catering providers to allow the creation of student level passwords. We may also need to share student medical information with other providers – such as Duke of Edinburgh, when outside providers are used to provide enrichment opportunities for students.  This is to ensure the safety of students and that any first aid required is appropriate. 


Why we share student information

We do not share information about our students with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring. We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the data collection requirements placed on us by the DfE (for example; via the school census)  and/or about the pupil information we share with the department, for the purpose of data collections go to https://www.gov.uk/education/data-collection-and-censuses-for-schools


Our pupils aged 13+

Once our students reach the age of 13, we also pass student information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996. 

We must provide both your and your parent’s/s’ name(s) and address, and any further information relevant to the support services’ role; this will include telephone contact details.

This enables the local authority to provide services as follows:

• youth support services

• careers advice and guidance

A parent/guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child / pupil once he/she reaches the age 16.


Our pupils aged 14+

For students enrolling for post 14 qualifications, the Learning Records Service will give us a pupil’s unique learner number (ULN) and may also give us details about the pupil’s learning or qualifications


Our pupils aged 16+

We will also share certain information about students aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

KCC has a legal responsibility to track all young people up to the age of 19 (and young adults with learning difficulties or disabilities up to the age of 25).  The purpose of collecting this information is to assist the planning of education and training for young people and the support services they require.  KCC will inform us of your current activity once you have left the school.  This is in relation to education, training, employment with training you may be undertaking and whether you are NEET (not in Education, Employment or Training).  Some of this information is then shared with the DfE who use the information to plan at a national level.

This enables them to provide services as follows: 

• post-16 education and training provision

• youth support services

• careers advice and guidance

For more information about services for young people, please go to: http://www.kent.gov.uk/education-and-children/young-people or the KCC website at www.kent.gov.uk 


The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies. 

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

• conducting research or analysis

• producing statistics

• providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

• who is requesting the data

• the purpose for which it is required

• the level and sensitivity of data requested: and 

• the arrangements in place to store and handle the data 

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit: 


For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact our designated Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it.

You also have the right to:

• object to processing of personal data that is likely to cause, or is causing, damage or distress

• prevent processing for the purpose of direct marketing

• object to decisions being taken by automated means

• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

• claim compensation for damages caused by a breach of the Data Protection regulations 

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/



If you would like to get a copy of the information about you that KCC shares with the DfE or post-16 providers or how they use your information, please contact:

Information Resilience & Transparency Team

Room 2.71

Sessions House

Maidstone, Kent

ME14 1XQ

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

You can also visit the KCC website if you need more information about how KCC use and store your information. Please go to:  http://www.kent.gov.uk/about-the-council/contact-us/access-to-information/your-personal-information

To contact DfE: https://www.gov.uk/contact-dfe

If you would like to discuss anything in this privacy notice, please contact our designated Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it.

The start of any journey is an exciting opportunity for self-discovery and success. Here, at The Folkestone School for Girls, we pride ourselves on offering our students an outstanding education within an inspiring, challenging and stimulating environment. We have a strong tradition of securing excellent academic results and support every individual to succeed in whatever field they choose.

Our students are nurtured and supported to enable them to become resilient and independent young women, who will achieve anything to which they set their minds. We are committed to providing our students with a plethora of opportunities to develop their character and leadership skills. Furthermore, we actively encourage our students to become good citizens, fully involving themselves in the whole school community and the world beyond.

Our expert staff are dedicated to instilling a life-long love of learning in our students. In addition to excellent teaching provision within the classroom, we offer enriching and engaging extra-curricular experiences in order to bring learning to life and to capture our girls’ imagination. We aim to broaden their horizons and to empower our students to believe that anything is possible.

The Folkestone School for Girls provides access to a wealth of additional opportunities within school. There are opportunities in to take part in a host of different sports clubs and competitions, to participate in our many Dance and Drama productions or indeed to sing or play in one of our many  choirs, ensembles or musical evenings. Students in years 7 & 8 take part in the Pixl Edge programme and students in years 9, 10 and beyond can access the Duke of Edinburgh Award programme. We also have Debating Societies, Young Magistrates and many other other clubs and activities throughout the year.

We believe this is in an incredibly important part of education. Being part of a club or organisation requires teamwork and commitment. It develops self-confidence and simply can allow us all to grow and flourish in other arenas. Employers too are looking for these attributes. A broad and strong portfolio of academic qualifications is important but equally so is the chance to demonstrate what else you have done and can do! What will you talk about at a job or university interview? What would be your talking point?

With that in mind below is a list of other clubs and activities that might be of interest and you may consider joining. Many are free. Some do have a small fee. All allow you the opportunity to do something you may not otherwise have the opportunity to do and to grow, develop and enjoy an interest away from school.


The clubs, activities and organisations listed below are presented for the convenience of students and their parents without any implied or expressed recommendation or affiliation of any kind. Parents would need to assure themselves that these clubs and organisations have proper Health & Safety and safeguarding practices in place.


Cadets, Scouts & other organisations



Are you looking: to try something new, go on an adventure, have fun, make new friends, help the community or learn new skills? If so then Scouting is what you are looking for! There’s something for everyone, old or young. It’s a great way to have fun, make friends, get outdoors, express your creativity and experience the wider world.

We take part in activities as diverse as survival skills, first aid, computer programming, archery, pioneering, camping, expeditions overseas, zorbing, microlighting, climbing, hiking, orienteering, karting, photography and much more!



Girl Guides

Girlguiding UK is the United Kingdom's largest voluntary organisation for girls and young women, with about 575,000 members including about 65,000 trained volunteer adult Leaders. Guiding is for girls of all backgrounds, abilities and nationalities.

Girlguiding UK enables girls and young women to develop their potential and to make a difference to the world. The aim of guiding is to help girls and young women develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world.

If you live in East Kent this site is a place for you to visit to find out much more about what we offer locally.



Army Cadets

Becoming an Army Cadet has heaps of benefits. The most obvious being that you get to take part in loads of exciting and challenging activities such as fieldcraft, adventurous training, first aid, music, sports and shooting, to name but a few.

When you join as a cadet you will make lots of new friends and get the opportunity to go on annual camp where you will meet cadets from other detachments in your county. You may even get to go on expeditions to amazing places in the UK and sometimes even abroad.  

The Army Proficiency Certificate (APC) training syllabus will teach you leadership skills, discipline and give you self-confidence you never thought possible.  You will learn a wide range of transferable skills such as: the ability to command tasks; make decisions under pressure; plan and organise tasks and work as an effective team player as well as independently. These skills will equip you for life and add an extra string to your bow at times when competition for college places and employment is fierce



Sea cadets

Our exciting adventure activities aim to develop social skills and responsibility in young people, and re-connect them with their maritime heritage. Get to grips with subjects both on water and dry land as part of basic training, all on a nautical theme. You can take part in courses and competitions ranging from rock climbing and shooting to music, power boating and sailing. These can give you a head start in life and boost your confidence, plus it's good fun.

We want to help young people build confidence in their own abilities as they learn to work as part of a team. Our qualified instructors guide young cadets so that they can flourish in challenging environments safely.



Air Cadets

As a cadet you'll have the opportunity to do things that others only dream about. Want real flight experience? No problem. How about heading out on adventurous training and camps, sometimes overseas? Normal for cadets. Competitive sports, drill, shooting, music, abseiling, engineering projects? Our list of activities is long, varied and open to all cadets. Yes it's a challenge, but that's what life's all about.

Aside from flying, sports, target shooting, adventure training and great fun? You’ll soon find that being an air cadet is its own reward - you constantly see the benefits of your own efforts, building on your achievements and earning BTECs and DoE Awards. You'll be expected to take part in as many of the activities we run as possible, but with what's on offer you won't need much persuading!

We have high standards to maintain as we are a 'military' youth organisation and you'll naturally take pride in your uniform (we supply that) and appearance. You'll be well mannered and self-disciplined. You'll be joining an organisation of which you’ll be very proud



Police Cadets

The Volunteer Police Cadets programme provides an opportunity for young people aged 13-17 to get involved in activities which support community policing and learn about responsible citizenship.  As a Cadet, you'll undergo training and take part in voluntary work with the police in your local community. You'll develop key life skills and enhance your opportunities for further education, training and employment – whether this is within the police service or another profession.

Some of the activities you may take part in include:

•    Stewarding local events

•    Crime prevention stands at community events

•    Community Speedwatch

•    Advising the police on youth issues and concerns



St. John Ambulance

Young people aged 10–17 can join one of our Cadet units, which operate throughout England. These are a great way for teens and young people to take part in volunteer work and learn valuable life skills. As a Cadet, you’ll take part in a full and interactive programme, working towards your Grand Prior Award and volunteering at events.

You can:

• learn first aid skills

• volunteer within your community by providing first aid cover at public events, such as football matches and music festivals

• learn leadership and public speaking skills by teaching first aid to other young people

• spend time on weekend residential camps packed with activities, and have the opportunity to compete in international first aid competitions.




The Shepway Sports Trust maintain a website with local upcoming opportunities to take part in a variety of sporting activities. 


The Three Hills Ports park also lists many of the local clubs via its website


as does Folkestone Sports Centre.



Other sporting opportunities locally

Tennis - http://www.hythetennis.com/

Swimming -http://www.hytheaqua.org.uk/

Rowing - http://www.folkestonerowingclub.com/

Sailing - http://www.hssc.net/

Boxing - http://www.folkestoneboxing.co.uk/about_the_club.html

Cycling - http://www.cyclinguk.org


Drama, Dance & The Performing Arts


Gulbenkian Youth Theatre, UKC

Whether you are thinking of performing as a career, want to study drama, just enjoy performing or want to make new friends, these fantastic and fun sessions run during school term-times.

Gulbenkian Youth Theatre is open to all young people aged 5-18 years and all abilities.

“GYT encourages everyone; nobody is made to feel they can’t do anything. We look at different styles of theatre (even styles that formal drama educational settings are scared to do). We’re encouraged to have our own ideas and interpretations, and they are always received with high praise” Gulbenkian Youth Theatre Member



Tech 31, Gulbenkian Theatre UKC,

Perhaps you are more interested in backstage?

TECH31KENT’s weekly training sessions will introduce 13-18 year olds to the technical side of theatre, providing training to young people and on job experience of working back stage in a theatre and other live events.

TECH31KENT is the technical strand of ART31KENT, a group set up for 13-25 year olds to provide on the job training in technical theatre across Kent, this project is being piloted in Canterbury with great success. 13-18s will get the chance to learn the basics of sound, lighting, stage management and more, to give them the skills to work on events.



Screen 31, Gulbenkian Theatre, UKC

Or you may be interested in TV or the movies?!

Develop your documentary filmmaking and video editing skills, in brand new FREE weekly sessions for 13-25 year olds, led by a professional filmmaker.

Sessions are open to all, regardless of previous experience and skill levels. All equipment will be provided at the sessions.



The Tower Theatre, Folkestone. Youth Section

We meet every Sunday from 6 till 8.30pm at the Tower Theatre. The group is open to 12-18 year olds, who are interested in all aspects of theatre, not just acting. We put on three productions every year, the Brigadier Thomas competition, a full length production in the autumn and the Christmas Revue. The Brig is a chance for the Youth Section members to try their hand at writing and directing (we get into four groups and produce a short play, written by the group leaders), and on the last night of the show awards are presented for achievements. Past Summer shows include, Charlie and the Chocolate factory, The Insect Play, Carpe Jugulum and Little Women ( See photo of cast >>>). The Christmas revue is a one night show which consists of a first half made up of sketches (some written by the Youth section, others stolen from the like of Monty Python!) and a second half of a Youth Section take on a pantomime – always worth a watch! 



Kent Youth Theatre

On a personal and social level, listed here, is a range of skills that can be developed through participation at KYT:

Appraising. Appreciation. Being organised. Confidence. Contributing. Developing language/vocabulary. Empathising. Listening. Meeting deadlines. Organising. Putting across a point of view. Planning. Problem-solving. Research. Responding. Selecting material. Being sensitive to an issue. Speaking. Supporting. Working in a group.

Students can enjoy the fun of learning through the doing and in the safe company of others who share that fun. Our excursions into filmmaking are an extension to our theatre work. The very nature of filmmaking sadly makes it relatively exclusive to a small number of students at any one time. Over a period of time we attempt to ensure all ages are given the opportunity.



Rock Choir

Rock Choir is much more than a choir - it's a multi layered singing experience!. The power of music, meeting new friends and performing at life changing events, together contribute to an emotional and powerful journey for our members.



Stagecoach Theatre Arts Folkestone

Stagecoach Theatre Arts Folkestone is a part-time performing arts school for children and young people looking for classes in acting, singing and dancing. Unlike a drama school or youth theatre, Stagecoach Folkestone is a place where kids can come along for a three hour intensive session of top quality training in all three theatre disciplines once a week. All our students have the opportunity to perform in shows, take musical theatre examinations and join the agency. Parents often remark how much confidence their children gain after joining the school and students tell us how much they love the classes.



Folkestone Community Theatre Project

The Community Theatre Project and Kidz on Stage were established in 2005 by Bob Osborne and Neil Hunnisett. Their aim was to encourage children in the Shepway area to take part in projects where they could act, dance, sing and learn about all aspects of theatre.

Many shows later and hundreds of children have taken part in these productions, helping them to develop their performing skills and build in confidence. Now, regular projects include 2-week productions held in school holidays and the highly successful annual Pantomime at the Leas Cliff Hall.

Get Involved

If you are a young person or the parent of a child who would to take part in any of our projects, please contact us. You don’t need any previous experience, just plenty of enthusiasm for the magical world of theatre!

If you are an adult you can also audition for adult roles or help out behind the scenes as part of our technical crew, making costumes and props, or helping to chaperone children.



Folkestone Music Lab

A new music lab for 12- 19 year olds covering songwriting, performing and recording



Other opportunities


Kent Youth County Council

Kent Youth County Council voices the views and opinions of Kent’s young people. It helps young people understand the importance of engaging in the democratic process and learn how their vote can make a difference. Four young people are elected to represent each district in Kent. They are known as members. Four deputy members for each area are also elected.Twelve young people are also elected to community seats. Each year the new members choose 3 issues to campaign on which are important to young people.

If you are interested in becoming involved find out more at:






The Folkestone School for Girls

Coolinge Lane

Folkestone, Kent

CT20 3RB United Kingdom


Tel: +44 (0) 1303 251125